Ministry growth is both a blessing and a challenge. Throughout history, spiritual leaders have expanded their influence by raising up others to share the load. From Jethro advising Moses to appoint helpers (Exodus 18) to the apostles needing more hands after Pentecost, multiplying leadership is vital.

As your ministry expands, it may be time to consider adding an assistant to your team. But before diving in, remember to first devote yourself to prayer. Acts 2:42-47 teaches that church growth comes from intentional discipleship. As you manage the stress of “more,” be sure you’re operating out of the overflow of your relationship with Jesus.

Understanding the Need for an Assistant

Why do you need an assistant in your Children’s Ministry? Growth brings increasing responsibilities—planning events, leading volunteers, and engaging with parents—creating a lot to juggle. An assistant can help you stay organized, manage administrative tasks, and focus on your mission of guiding kids to Jesus.

One benchmark from Sustainable Children’s Ministry suggests one full-time staff person for every 75 children served. In larger churches with central support, that ratio might be closer to 1:200.

Defining the Assistant Role

With the need established, the next step is to create a role tailored to your specific needs. Here’s how:

1. Identify Strengths and Weaknesses: Start by assessing your own strengths and weaknesses. Where do you excel, and what tasks drain your energy? This will help you define where an assistant can add the most value. For example, if you’re a visionary leader but struggle with details, your assistant might focus on the administrative side, freeing you to dream and innovate.

2. Set Clear Goals and Expectations: Define the specific tasks and responsibilities you want your assistant to handle. Align these with your ministry’s goals. Whether it’s volunteer scheduling, parent communication, or event logistics, clear expectations ensure you and your assistant are on the same page.

3. Hire for Compatibility: Find someone whose skills complement yours and who shares your passion for Children’s Ministry. Look for a candidate who aligns with your church’s values and is eager to learn. Your assistant should be someone you trust and can collaborate with closely.

4. Training and Onboarding: Invest time in onboarding your assistant. Share your vision for the ministry and provide guidance on your leadership style. Empower them with the tools and knowledge they need to succeed and maintain open communication to ensure a smooth transition.

Nurturing a Collaborative Partnership

Creating an assistant role is just the beginning. To maximize the impact of this partnership, consider these strategies:

1. Delegate with Trust: Trust is key. Delegate tasks with confidence, knowing your assistant is capable. Empower them to make decisions and take ownership of their role.

2. Regular Check-Ins: Schedule check-ins to review progress, address challenges, and celebrate wins. These meetings are an opportunity to provide feedback, ensure alignment, and strengthen your partnership.

3. Encourage Initiative: Encourage your assistant to bring fresh ideas and take initiative. Their insights might lead to innovative solutions and improvements in your ministry.

4. Communicate Openly: Keep communication transparent and open. Be receptive to feedback and ideas. A collaborative environment fosters growth for both you and your assistant.

The Benefits of a Well-Crafted Assistant Role

Creating an assistant role with your needs in mind offers several benefits:

1. Increased Efficiency: With administrative tasks off your plate, you can focus more on developing vision, mentoring volunteers, and connecting with families.

2. Enhanced Ministry Impact: A structured assistant role extends your ministry’s reach. Your assistant can help implement new programs, improve communication, and ensure smooth logistics.

3. Improved Work-Life Balance: Delegating tasks helps reduce burnout, giving you more time for personal and family life, ultimately making you a more effective leader.

4. Leadership Development: Your assistant can grow into a more significant leadership role, contributing to the sustainability of your ministry.

Expanding your ministry by creating an assistant role is a strategic move that can transform your Children’s Ministry. Every ministry is unique, so tailor the role to fit your specific needs. Trust the process, invest in training, and nurture a collaborative partnership. Together, you and your assistant can continue to guide young hearts to Jesus and make a lasting impact on your community.

Anthony Hunt is an experienced Kids Pastor with nearly a decade of service in various church environments, including multisite, mobile, and permanent campuses in Indianapolis, IN. Before transitioning into Children’s Ministry, he worked in sales and marketing with Coca Cola. Anthony holds a Master of Arts in Practical Theology & Organizational Leadership and is currently pursuing an additional Master’s degree in Children’s, Youth, and Family Ministry.